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Sourcing — AI Skill

Supplier outreachemail.

Draft professional first-contact emails to potential manufacturers and material suppliers that get responses — specific, credible, and efficient.

Works withClaudeChatGPT

Use this skill

Copy the prompt and paste it into Claude, ChatGPT, or any AI assistant as a system prompt or custom instruction.

What this skill does

Drafts a first-contact email to a potential supplier or manufacturer. Short, specific, and written to get a response.

Most supplier outreach fails for the same three reasons: too long, too vague, or reads like a template. This prompt fixes all three by forcing specificity upfront.

When to use it

  • Starting to source a new material category and contacting 10–20 suppliers in one sprint
  • Testing the market for a new manufacturing capability before committing to a sourcing trip
  • Following up on a contact made at a trade show (Première Vision, Texworld, Munich Fabric Start)
  • Replacing cold outreach that isn't getting replies

How to use it

  1. 1.Copy the prompt using the button above
  2. 2.Open Claude or ChatGPT and paste it as the system prompt
  3. 3.In your message, describe:
    • The supplier and what they produce
    • What you are sourcing (be specific — not "knitwear", but "16-gauge merino sweaters, 1,000–3,000 units/season")
    • Your brand's approximate scale
    • Any hard requirements (certifications, geography, MOQ ceiling)

The output is ready to send with minimal editing. Always verify the company name and any figures before sending.

Tips

  • Use Claude for a more measured, formal register — useful for European or Japanese suppliers
  • Use ChatGPT when you want slightly warmer, more conversational English
  • Send within 48 hours of finding the supplier — response rates drop sharply after that
  • If you have a specific product or fabric reference from their portfolio, add it to your message. Specificity is the difference between "looks real" and "looks like mass outreach"